Private and Public Flows

Introduction to Flow Stages

How Flows Works

Sending data to flows

Access Control & Roles

Adding Stages

Input Boxes

Enabling Flows

Library Flows

Triggers

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Route Flow

Loop

Run Later

Wait a while

Return True/False

Set Default Value

Call API

Add To Response (Fixed & Dynamic)

Delete Data

Fetch Data

Query Data

Increment Number

Save Data

Convert Date

Change Data

Look Up Value

Push Event To User

Trigger a Single Flow

Send Event to Flows

Listen to Events from Flows

Overview

Introduction to using Apps

App Overview

App Connections

Using Apps in your Flows

How to Develop Apps

Connections

Publishing your App

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Flows Data Handling

Flows Subprocessors

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Learn how Flows works and how to send data

Getting Started

FlowsJS Library

Demo Site

Learn the concepts of how to create a Flow

Creating Flows

Information about each of the Flow stages

Flow Stages

Flow Control

Actions

Installing and Using Apps

Developing Apps

Information about how Flows processes data

Data Processing

Information about each App in Flows Marketplace

Apps

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<p><span style="background-color:rgb(255,255,255);color:rgb(26,26,26);">Flows works by ingesting and monitoring data from various data sources and using this data to trigger one or more workflows (flows). This data is then passed through a series of logical stages and used to call external applications.</span></p><p>Before setting up your first flow, you will need to first decide on how you would like to ingest data into the flows platform.</p><p><strong>If you need any help or have any questions with this guide you can contact us by sending an email to: </strong><a href="mailto:help@flows.world"><strong><u>help@flows.world</u></strong></a></p>

<p>Flows allows you to define access control in order to limit what users can do in different situations. Across control works on two levels: Teams &amp; Workspaces.</p><h2><strong>Teams</strong></h2><p>Every user in Flows will belong to a Team. A Team would usually represent a company while a Workspace within a team would represent a business unit, product, brand or any other grouping you wish to use within that Team.</p><p>A user within a Team has one of two roles:</p><figure class="table"><table style="border:0px solid inherit;"><tbody><tr><td style="border-bottom:0px solid rgb(229, 231, 235);border-left:0px solid rgb(229, 231, 235);border-right:0px solid rgb(229, 231, 235);border-top-style:none;padding:8px;"><strong>Team Role</strong></td><td style="border-bottom:0px solid rgb(229, 231, 235);border-left:0px solid rgb(229, 231, 235);border-right:0px solid rgb(229, 231, 235);border-top-style:none;padding:8px;"><strong>Description</strong></td></tr><tr><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">Owner</td><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">A super user for the team. Owners are able to create new workspaces, install apps, configure special settings and have access to all parts of the team</td></tr><tr><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">Member</td><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">A standard member of the team. All users invited to a team will have the "member" role unless they are an owner. Members have access to all public workspaces within the team</td></tr></tbody></table></figure><h2><strong>Workspaces</strong></h2><p>A Team has a number of workspaces that are created by Team owners. Workspaces help to organise flows based on different groupings. Workspaces can be public or private.</p><p>A public workspace will be open and visible by all members of a team.</p><p>In a private workspace, specific users from the Team can be added and each user can be assigned a role that will enable or limit their abilities within that workspace.</p><p>Workspace members can have the following roles:</p><figure class="table"><table style="border:0px solid inherit;"><tbody><tr><td style="border-bottom:0px solid rgb(229, 231, 235);border-left:0px solid rgb(229, 231, 235);border-right:0px solid rgb(229, 231, 235);border-top-style:none;padding:8px;"><strong>Workspace Role</strong></td><td style="border-bottom:0px solid rgb(229, 231, 235);border-left:0px solid rgb(229, 231, 235);border-right:0px solid rgb(229, 231, 235);border-top-style:none;padding:8px;"><strong>Description</strong></td></tr><tr><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">Owner</td><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">All access rights listed below and can also invite new members to the workspace and delete the workspace if it's empty</td></tr><tr><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">Admin</td><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">Can create, enable/disable and delete any flows within the workspace.</td></tr><tr><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">Author</td><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">Can create new flows but cannot enable or disable them. Can delete their own flows only</td></tr><tr><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">Member</td><td style="border-bottom-color:rgb(229, 231, 235);border-bottom-width:0px;border-left-color:rgb(229, 231, 235);border-left-width:0px;border-right-color:rgb(229, 231, 235);border-right-width:0px;border-style:solid;border-top-color:var(--body-table-border);border-top-width:1px;padding:8px;">Can view flows and their logs but cannot create new flows</td></tr></tbody></table></figure><p>Workspaces also have folders within them to give an additional level of organisation however, folders do not have access restrictions. All folders within a workspace will be visible and accessible by all users in the workspace.</p><p>&nbsp;</p>

<p>Apps are a key part of Flows that allow you to communicate with 3rd party systems outside Flows in an easy way.</p><p>In order to start using an App in your flows you first need to install it into your team and configure a connection to it.</p><h2><strong>Installing an App</strong></h2><p>To install an App click on the App icon in the main menu and then click on the App Marketplace button. The App Marketplace contains a collection of all Apps that are available to install and is constantly growing.</p><figure class="image"><img src="https://cdn-assets.productfruits.com/0bbe9974-5b76-4b7f-a231-96f3ea7d7333"></figure><p>Once you've found the App you want, click on the Install button to add the App to your Team</p><figure class="image"><img src="https://cdn-assets.productfruits.com/d5de9a51-0f53-4bfa-80fd-97c79f3bf393"></figure><p>Once an App is installed, it will show in your App list and you can click on it to configure it.</p><figure class="image"><img src="https://cdn-assets.productfruits.com/91b7caa0-5fdf-4437-a251-14028c9300c5"></figure><p>An App cannot work without at least one connection. Configuring connections is described in the <a href="https://help.flows.world/en/article/app-connections"><u>next section</u></a>.</p><p>&nbsp;</p><p>&nbsp;</p>

<p>Apps offers an easy way to work with any applications and systems outside of Flows. By developing an App you can give users a simple way to call external systems from within their Flows.</p><p>You can create an App through Flows without code however there are some concepts that will require some technical knowledge of APIs and Connections depending on how the service you are building your App for works. These will be described in more detail in the App Development help pages.</p><p>Throughout the help pages, we're going to create a Weather App that connects to the free weather API service found <a href="https://www.weatherapi.com/"><u>here</u></a>.</p>

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